Get Started

Rough outlines of how to get started with planning a local event

If you need help explaining IA, read Selling Information Architecture by Abby Covert

In-person Events

In-person event costs and planning might be more extensive than virtual events, but the in-person interaction is welcome for small communities. When you're face to face with your audience, you can build richer, more meaningful experiences for your community.

• August

  • Build a team

• September

  • Create a budget

  • Find sponsors

  • Create a sponsorship strategy

  • Choose event format

  • Call for speakers

• October

  • Reach out to sponsors

  • Call for speakers

• November

• December - January

  • Finalize venue contract

  • Finalize speakers

  • Finalize sponsors

  • Start event promotions

• February

  • Event promotions

• March

  • Wrap-up party

  • Video/audio editing

Virtual Events

Virtual events follow a similar timeline. Without needing a venue to host your event, your event costs and planning timeline are much simpler.

Budget:

• Marketing

• Event platform

• Transcription/Translation

• Video editing/production

Timeline:

• August

  • Build a team

• September

  • Call for speakers

• October - November

  • Look for and secure sponsors

• December - February

  • Finalize speakers

  • Finalize sponsors

  • Finalize online event platform

  • Set up online event registration

• February

  • Set up online event platform

• March

  • Event happens

  • Video/audio production

Hybrid Events

Hybrid events consider both in-person amenities and online audiences. You might want to consider having volunteers dedicated to in-person and remote attendee experiences.

• August

  • Build a team

• September

  • Create a budget

  • Find sponsors

  • Create a sponsorship strategy

  • Choose event format

  • Call for speakers

• October

  • Reach out to sponsors

  • Call for speakers

• November

• December - January

  • Finalize venue contract

  • Finalize speakers

  • Finalize sponsors

  • Start event promotions

• February

  • Event promotions

• March

  • Wrap-up party

  • Video/audio editing

Contact

For questions specifically related to team structures, please contact us at: [e-mail].